Administrative Assistant
The Administrative Assistant will play a vital role in ensuring the smooth functioning of our office by performing various administrative tasks and providing support to staff members.
Key Responsibilities
Communication Management: Answer phone calls, respond to emails, and manage incoming and outgoing mail to facilitate effective communication within the organization.
Appointment Scheduling: Schedule appointments and meetings for staff members, ensuring efficient use of time and resources.
Record Keeping: Maintain accurate records and filing systems to ensure easy access to important documents and information.
Office Management: Manage office supplies and inventory to ensure adequate stock levels and assist in maintaining an organized office environment.
Travel Coordination: Coordinate travel arrangements for staff members as needed, including booking flights, hotels, and transportation.
Departmental Support: Provide administrative support to various departments as needed, assisting with tasks such as data entry, document preparation, and meeting coordination.
Document Preparation: Assist with preparing and editing documents, reports, and presentations to support the organization's activities.
Event Coordination: Participate in the planning and execution of special events and projects, contributing to the success of organizational initiatives.
Skills
Flexible
Time management
Communication
Organization
Requirement
High school diploma or equivalent, associate's or bachelor's degree preferred
Prior administrative experience preferred
Excellent communication and interpersonal skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to manage multiple tasks and deadlines
Strong attention to detail and organizational skills
Ability to work independently and as part of a team
